Maximizing Renewals

I’ve had an unusual amount of questions regarding renewals lately so here goes:

My top tips on maximizing renewals…

Market Knowledge:

As in new leases or renewals, your market knowledge is KEY!! Knowing if: 1. your pizza guy could relo to a nearby center for cheaper rent, or 2. if a neighboring landlord would be willing to turnkey  their pizza place or 3. the neighboring center would be better ingress and egress for 4. the delivery guy or 5. if the location has much better visibility for the brand- is CRUCIALLY important when evaluating the renewal.

Cost to relocate:

If the tenant (think restaurant, salon or medical) 1. has significant infrastructure and it would be very expensive for them to relocate, it’s very important to analyze vs 2. if it’s a cell phone store and they could easily and cheaply relocation.Do you even want this tenant to renew this particular tenant or particular use? Are the tenants’ sales matching your centers’ mix or is it a mismatch? If the tenant is out of options, you don’t HAVE to automatically renew them. Yes, it is more work to find a backfill but our job is to maximize the value of the center and if the use no longer mixes well with the new ten mix or their sales are not, it may be time to invite them to find another location. 

Rates: 

Sales knowledge and occupancy cost ratio is imperative when determining the new rents. If the tenant is paying $25psf, and the new lease market is $28, but the tenant’s occupancy ratio is 4% and it’s a pizza guy, then you could present very comfortably and confidently an 8% occupancy ratio. Yes, that would double his rent and be much higher than the market rents in your center but He CAN afford it. Now would I do it? If you know me, you know I would, especially if I evaluated the rest of the market and knew they couldn’t relo anywhere else, or if they did it would cost a few hundred thousand to do so. Now maybe practically I’d only raise them to $40nnn but my major point is I WOULD NOT SEND A RENEWAL AT A 3% INCREASE! Would the tenant leave your center when he has an over-performing store for an increase of $1500 per month – I think not (even if it’s a 37% increase in rent!)

I would NOT do this with uses that have zero infrastructure and could relo very inexpensively. The infrastructure in the space makes it a very important factor with this process.

Multiple leases expiring at the same time

(developers read: please stagger lease terms on ground-up developments when possible) 

One time I literally had 14 leases expiring the same year in a Publix anchored center. Luckily we had done a great job collecting sales so I knew who was doing well and who was not. We started 12 months in advance and worked on the tenants who had significant infrastructure in their spaces. (All of the renewals were set to renew at market rents.) We renewed all of the medical users such as dentist, urgent care and optometrist first. Then we renewed the Italian restaurant, sub shop, and Chinese restaurants next. By the time it had come to 90 days before expiration, we had renewed 80% of the expiring tenants and had set precedent on the “market” rents. Two of the tenants who did not have significant infrastructure did relo for cheaper rents. But luckily we backfilled them quickly. 

Knowledge of market and sales is crucial when faced with multiple expirations at the same time. 

My last tip is:

Making sure you know what uses are doing well in your market and those that are not. Having coffee with your neighborhood leasing agents on a regular basis will help with this updated market knowledge. This will help when evaluating which concepts to keep and which to let go. 

 

Share

Blog Comments

More Posts

Market Rent Isn’t What You Think

Forget what your rent roll says. Forget what CoStar or the appraiser says. If you really want to know what the market rent is—get in your car, drive your market, and talk to other leasing agents. When I buy a shopping center, I don’t guess rents. I do the homework:• I identify my competition.• I walk their centers.• I peek inside the vacancies.• I evaluate visibility, parking, signage, frontage, and foot traffic.• I stalk their websites for quoted rents and CAMs.• Then—I talk to the agents. I ask what’s leased, what’s not, and what’s real. Visibility alone can justify a $10 PSF bump! A 1,200 SF endcap on Main Street with 65,000 cars/day? That’s a different animal than a deep-in-the-back space in an 800,000 SF center. Want higher rents? Build the case. Understand the vacancy rates, the comps, the demand, and the foot traffic. Then test the market. Start quoting $26 instead of $22 and see who bites. Own a multimillion-dollar property? Act like it. Be the most informed landlord in your market. And remember—if your tenants are crushing sales and paying 2% in occupancy cost, they can likely afford more rent.

Read More

Don’t Be the Landlord Who Creates Their Own Vacancy!

Vacancy is expensive—and more often than not, we landlords are the ones causing it. How? By letting tenants pay late… again and again, until suddenly they’re three months behind and it’s easier for them to move out than catch up. That’s not good for them or for us. When I acquire a property, I give tenants a 90-day “habit reset.” I meet them, review their lease terms, and tell them we’re enforcing the rent due date—no more cozy grace periods. We charge late fees. We don’t waive them. Period. And yes, I track delinquencies on the 5th, 10th, and 20th every month. Here’s the Rockstar move: Get your tenants on ACH. The more automatic, the better. And if your tenants are local, pop in! A quick “Hey, haven’t seen the rent yet!” goes a long way. We’re in this business for two things: rent paid and doors open. So be diligent, be firm, and don’t be the landlord who contributes to their own vacancy problem.

Read More

Stop Giving Away Options!

Let’s get one thing straight: lease options benefit tenants – not landlords. Yet, so many landlords hand them out like candy, locking in below-market rents for years. Right now in South Florida, I have tenants paying $34/SF whose leases are set to roll in 18 months… and guess what? The market rate is nearly $70/SF! But with three five-year options at a measly 3% annual increase? That’s money left on the table—and a serious hit to your property value. If you must give options, here’s the Rockstar way to do it: Be fair, but don’t be foolish. You’re managing a multi-million dollar asset. Start negotiating like it.

Read More

TI Is Not a Gift – It’s a Deal-Making Tool

Let’s talk about TI — Tenant Improvement dollars. I’m allergic to it. Sure, I’ve given it. But only when it makes strategic sense. Why? Because when a tenant asks for TI, my first question back is: “How much is it going to cost YOU to open?” If a tenant’s total project is $100K and they only have $30K to their name? 🚩 TI is not a gift card. It’s an investment — and I’m not putting in more than you are. If you’re spending $50K and asking me for $50K, we might talk. But if you expect me to turnkey your entire buildout? I’m not your landlord. If I do give TI, I wait until you’ve opened, I’ve got your certificate of occupancy, and you’ve paid your first rent check. No mid-construction draws — I’m not your bank. And if you’re getting TI, you better be giving a strong guarantee. Why? Because if you flake mid-demo and I’m left with a torn-up space, I want recourse. One more thing — I don’t do full free rent. Half base + full CAM at most. Why? Because teaching tenants not to pay rent for months? That’s a habit I’m not in the

Read More

Beth's Resources

Beth has established a reputation for “giving back” and creating a legacy of helping others. To support this mission, she offers a wealth of FREE resources for individuals in the retail leasing industry, whether you’re a newcomer or a seasoned professional. Her collection includes case studies from her nearly 40 years of experience, providing practical insights and guidance. With Beth’s resources, you’ll gain valuable tools to navigate the complexities of retail leasing and achieve your professional goals.

E-News

Subscribe to the Beth Azor e-news to stay up to date with commercial real estate trends, events, and expert advice.

We promise, no spam. Just great content.

E-News

Subscribe to the Beth Azor e-news to stay up to date with commercial real estate trends, events, and expert advice.

We promise, no spam. Just great content.